How to Register a Business in Romania

Registration of your business in Romania is the first step to starting your ventures in the country.

Since 2020, the Registry of Commerce has gone through significant changes to make online service access easier, and now, all processes can be done online.

Since this step is only for people sure to register a business, we recommend you to visit the other guides, and make sure that registering is for you. And, once you're ready to open a company, follow the tutorial below to start your venture, or work with a company like Incorpo. ro, to register your company in Romania.

Please note that the following are done 100% automatically by Incorpo.ro, so you only need to provide valid proof of identity. be elligible for business registration.

Drafting of the constitutive act

The constitutive act, or the statute of the company, represents the decision of the founders to associate for the establishment and management of the company. Through it, the founders specify the regulations to which the company will be subject, give their consent to the obligations they assume, and detail information about how the company will function, as well as the contribution brought by the associates.

You can get a free model of constitutive act right from the registry website, here, which can be easily customized with your details

Among other things, ensure that the articles of association include the following:

• The structure of associates and administrators, along with their identification details:

Article 8^1 The identification data provided for in art. 7 lit. a), e), e^1) and f^1), respectively in art. 8 lit. a), g), h) and k^1) include:
a) for natural persons: surname, first name, personal numerical code and, if applicable, its equivalent, according to applicable national legislation, place and date of birth, domicile/residence and citizenship, identity card/passport, series, number, issuer, issue date, validity period;
b) for legal entities: company, headquarters, nationality, order number in the trade register and/or unique registration code, unique identifier at European level, according to the applicable national law.

• Information regarding the social capital, the number of social shares, and their nominal value, as well as how they are distributed to the associates. It should be remembered that a social share must have a unitary and positive value (That is, you cannot use values ​​such as 1.5 lei / social share, negative or zero values).
• The management of the company and the responsibilities of the administrators
• The registered office of the company
• Activities (according to CAEN Rev. 2) that can be carried out by the company. Here, the category of the main activity will be mentioned (which usually represents the first 3 digits of the CAEN code), the main activity (CAEN code of 4 digits, usually), as well as the secondary activities carried out by the companies. If you are not sure which CAEN codes you need, you can send us a message via chat, and we will answer you with the classification, according to the classification regulations brought by the law, completely free of charge, from the house :).
• A clause by which the founders assume responsibility for fulfilling the conditions, according to art. 6^1 / law 31/1990, republished:

By signing the constitutive act, the founders assume responsibility for fulfilling the conditions provided for in art. 6 to found a company, a clause to this effect being provided in the constitutive act.

• Other clauses that provide for the way in which the company's activity will be carried out, the way of codification and the structure of the company, etc.

What documents are required?

For registration in the trade register, you must have the following documents at hand, which you must scan, and if necessary (if you want to register at the counter, without a qualified signature), print them. If you don't have a scanner, you can use an application like PhotoScan by Googlewhich lets you transform your phone into a portable scanner.

• Identity document or passport - For the identity document, it is recommended to scan both sides of the identity document.
• A deed that gives you the right to use a space - For example, a loan agreement, a rental agreement, a sale-purchase agreement together with the notarized evidence of the transfer of the respective property to the company's patrimony, etc.
• Proof of verifying the availability and reservation of the company name (original) - This can be completed through the trade register platform, or at the counter. If you decide to register online, you can instantly obtain proof of name availability.
• Registration application (original) - The registration application must also be completed in original at the counter or through the ONRC online platform. In principle, completing it should not cause too many difficulties.
• Appendix regarding fiscal registration - Here, the application regarding fiscal registration will have to be submitted, which will be submitted ex officio (by ONRC) to ANAF, which will issue you a CIF code, and, as the case may be, a tax code VAT Here you will be able to choose the form of taxation (microenterprise, profit tax, etc.), as well as other information related to accounting (such as the deadline for submitting declarations).
• Standard declaration on own responsibility regarding the fulfillment of the conditions of operation/conduct of the activity for the registered office and/or secondary offices or outside the registered office.
• Constitutional deed (original) - details (Models of constitutive acts: sole partner LLC, multiple partner LLC, simple limited partnership, collective name).
• Identity documents of founders, administrators, censors or auditors natural persons (copy certified by the party).
• (If applicable) Declaration on the personal responsibility of the foreign citizen On his own behalf or as a representative of a foreign legal entity that is not registered for tax purposes in Romania, submit the document in its original form and, if necessary, include a translation performed by an authorized translator.
• (If applicable) the registration documents of the founders of legal entities - Here, evidence regarding the representation of the foreign company will also be presented. For instance, if you lack the capacity outlined in the constitutive act of the PJ company, you may provide a notarial power of attorney, a court decision, or alternative proof authorizing you to represent the founding company in the new venture. If your company was registered in Romania, the trade register will retrieve this data automatically from the trade register.

Also, if you want to set up your online company, you will need to find a qualified signature provider. You can use traditional providers, such as TransSped, CertSign, or Namirial, or modern providers, such as ZealID, which also offer qualified signatures for free, valid for European union. At the moment, their application is still under development, but it seems that they have a functional prototype and can be used to save 100-200 lei that would otherwise be spent on a cloud signature or a token. The qualified signature will be used to sign documents, but also registration requests, and subsequently, it can be used to access government platforms (eg: ANAF).

Submission of documents and actual establishment

The documents can be submitted either physically, at the counter, or by post, or by electronic means (via the onrc.ro platform, or by email). The publication fee in the official monitor will have to be paid, which at the time of writing the article is 144 RON.

If you submit online, the forms can be completed online, and the process becomes much simpler. The ONRC platform allows later to view the status of the file, and the answers can also be added online (Adding mentions / completing the file, from the platform)

Alternatively, you can use a platform like Incorpo.ro, which automates the generation of all necessary documents and provides you with a qualified electronic signature. This makes the establishment process faster and less tedious. Following the establishment, we can assist with accounting and also offer free consulting to all clients of the platform for three years post-establishment.